(Engelsk) Bentax Whistleblower-ordning

Bentax

Whistleblower scheme

Bentax’s whistleblower scheme may be used by employees as well as business partners, suppliers, and customers.

For employees, the whistleblower scheme serves as a supplement to internal dialogue and transparency and is primarily intended for situations of such a serious nature that they cannot be handled through normal channels because the reporter wishes to remain completely anonymous.

Employees are encouraged to raise concerns with their immediate manager, the manager’s manager, or the HR department. Matters concerning one’s own employment conditions, working environment, salary, or dissatisfaction with management decisions should, generally, be handled through the management system.

This whistleblower scheme is supplemented by Bentax’s Grievance Procedure, which ensures access for external stakeholders, including workers in the value chain and local communities, to raise complaints and concerns in accordance with international standards.

Danish version

The whistleblower scheme is intended for reporting the following matters:

Criminal offences, such as misuse of financial resources, fraud (e.g. accounting manipulation, embezzlement, or provision of false information), theft, and serious breaches of confidentiality.
Serious violations of laws, internal rules and control procedures, as well as non-compliance with legal obligations.
Bribery or corruption.
Actions committed by management and/or the board of directors that cannot be reported through local channels.
Violations of competition law (e.g. price fixing, exchange of price-sensitive information, secret agreements with competitors).
Serious threats to the environment, health, and safety.
Activities that otherwise constitute serious inappropriate conduct under applicable laws, treaties, or agreements (e.g. bullying, discrimination, sexual harassment, use of child labour, or human rights violations).

Reports may be submitted in writing or orally and may be submitted in any language. Bentax will, where necessary, arrange for translation and support to ensure proper handling.

Anonymity and Confidentiality

Bentax has appointed attorney Erik Møller to administer the company’s whistleblower scheme to ensure completely anonymous handling of reports, if desired.

All reports submitted to Erik Møller, either by email, telephone, or personal contact, will be treated confidentially and anonymously unless the reporter consents otherwise. The reporter may decide the degree of anonymity they wish to maintain.

Who should you contact?

If you wish to submit a report, you may contact Erik Møller by:

Telephone: +45 23 44 69 64
Email: 2blower@proton.me

For increased security, this email address is end-to-end encrypted. This means that your email is encrypted before it is sent to the server, ensuring that only you and the recipient can decrypt it.

All communication from Erik Møller to the reporter will take place via the same channel used by the reporter. Reporters should not use company email accounts but instead use a private email account or set up an encrypted email account.

Handling of Reports

The reporter will receive an acknowledgement of receipt of the report within 7 days.

Erik Møller assesses the reporter’s connection to Bentax and whether the report falls within the scope of the whistleblower scheme. If this is not the case, the reporter will be informed accordingly and guided on alternative relevant procedures.

Erik Møller then appoints an appropriate primary contact person within Bentax to handle the case.

As a general rule, the handling of the report will be completed within 3 months from the date of receipt. If this is not possible, the reporter will be informed of the reason for the delay and the expected timeframe.

The reporter has the right to access the personal data processed about them.

Data relating to a report will be deleted no later than 60 days after the conclusion of the case, unless otherwise required by law.

Remediation and Follow-up

If a report concerns actual or potential violations of human rights or labour rights, Bentax will initiate appropriate remedial actions. This may include cessation of harmful practices, restoration where possible, and preventive measures to avoid recurrence.

Where relevant and possible, affected parties will be informed about the outcome of the case and the actions taken.

Appeal

If the reporter does not agree with the decision or the handling of the case, the reporter may submit a written request for a reassessment of the case no later than 14 days after receiving the final response.

The case will then be reviewed by another relevant and impartial person. The reporter will receive a response to the appeal within 30 days.

Data relating to a report will be deleted no later than 60 days after the reporter has received the final response.